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Records Specialist
Location:
Tomball, TX
Description:
The Records Specialist performs a variety of administrative tasks for the City Secretary's Office. T his position will process Texas Public Information Act Requests (TPIA); organize, manage, and coordinate the City Secretary's Records Management Program ; and provide other administrative support to the City Secretary's Office. ESSENTIAL JOB FUNCTIONS : Provide information for public regarding open records and laws. Scan all pertinent office documentation, index, file, organize physical and digital files and assist with records retention. Define and categorize records according to their accessibility and relevance to retention and use in consultation with the City Secretary Ensure all files and data are protected. Responsible for the care and organization of storage facilities and equipment; including keeping a map designating records locations, tracking storage capacity, and keeping stock of associated supplies; and production of files or records upon request. Respond to complex customer services inquiries through answering telephone calls, e-mails or face-to-face communication, direct calls and inquiries to appropriate personnel. Assist with destruction of records under the Texas State Library Retention Schedules; programs and events; and ordering of supplies. Assist with election duties (includes some evening and weekend hours). Provide general clerical support for the department. Report family violence data to State. Establish and maintain a variety of office and Department files. Perform a variety of special studies and prepares reports. Check letters, reports, records, and other items for accuracy, completeness, and compliance with established standards. Function as a notary public. Ensure RMS compliance. Participate in TLETS and Juvenile audits. Other duties as assigned. QUALIFICATIONS : High school diploma or equivalent. Course work in law enforcement is desirable. Two to three years of work experience in a related field. Notary Public or ability to obtain within six months of hire. Current and valid Texas Driver's License with driving record that meets City guidelines required. Completion of GARA Certificate Program within one year of hire date. TLETS, TCIC/NCIC and CJIS training will be required to be completed within 6 months of hire. Depending on the needs of the City, additional licenses and certifications may be required. SALARY : Hiring Range: $40,097 - $42,102 Salary Range $40,097 - $54,249 Salary is dependent on experience and qualifications Equal Employment Opportunity Statement - The City of Tomball does not discriminate on the basis of Race, Color, National Origin, Sex, Religion, Age or Disability in employment or the provision of services. Job Posted by ApplicantPro
Company:
City Of Tomball
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Records Specialist
Records Specialist is a Jobs Records Specialist Job at City of Tomball located in Tomball TX. Find other listings like Records Specialist by searching Oodle for Jobs Records Specialist Jobs.
Records Specialist is a Jobs Records Specialist Job at City of Tomball located in Tomball TX. Find other listings like Records Specialist by searching Oodle for Jobs Records Specialist Jobs.